Why Email Management Is Draining Your Productivity (and How a VA Can Fix It)

The average professional spends 2.5+ hours per day on email. For small business owners, that’s time stolen from clients, strategy, and growth.

Is your inbox running your day instead of you?

The tasks for a small business owners are endless and when emails become an overwhelming part of that, it can not only cause stress but also effect productivity when you’re constantly having to shift focus to manage your inbox.

Inbox management – you just mean regularly checking emails, right?

Inbox management is not just about reading and responding to your emails, it’s about creating a system that works for you, that saves you time and enhances efficiency. A well-managed mailbox has working junk filters, rules to automatically move some emails into folders on arrival, categorisation through folders and important emails will be quickly responded to.

Is your inbox costing you money?

By not outsourcing email management when you are overrun with other tasks, you can find that your business suffers, how?

• The time spent can be costing you the chance to be focusing on sales, customer service or developing your business.

• If your response times are being affected, this could affect your reputation and the chance of you getting and keeping customers.

• Metal fatigue – if it’s keeping you up at night, it will affect your productively and your enjoyment of what you do.

How can a Virtual Assistant help?

Inbox organization: filters, folders, rules, and priority tags.

• Daily triage: separating urgent client messages from low-priority noise.

• Template responses: faster replies for FAQs and common inquiries.

• Proactive follow-ups: making sure no client falls through the cracks.

Inbox and Diary management is one of the most requested services that Virtual Assistants are asked to provide. It’s also one that will quickly build your trust with your Virtual Assistant as they work closely with you to make sure the hub of your business – your mailbox – starts working for you!

Willow Desk offers Email and Diary Management for a fee of £30 an hour. If you think that now’s the time to take the pressure off with a Virtual Assistant, get in touch.